Legal Administrative Support Professional (In Office)

Company: Park City Municipal Corporation
Location: Park City
Posted on: November 19, 2024

Job Description:

The Administrative Assistant supports the Public Works Director and other Public Works management team members. This role requires a combination of analytical skills, critical thinking, and effective communication to support various business functions such as budget monitoring resident/ guest services and contribute to strategic planning. Works closely with Public Works teams to identify trends, opportunities, and areas for improvement, helping the organization achieve its goals and objectives.

Administrative functions which may include but not limited to; budget monitoring, purchasing, clerical support, and review accuracy of invoices by reaching out to the vendors to ensure everything is accounted for. Maintains records of all training and certifications received from all Public Works staff including NIMS certifications and safety training, e.g., Communicates detailed and complex resident/ guests inquiries to Public Works Supervisors and staff via asset management software, email and in person.
Sends out appropriate notices to contractors and acquires appropriate signatures. Coordinates with other departments including Legal and City Recorder to maintain required copies of contracts and legal documents.
Provides back-up support by sorting and distributing incoming and outgoing information, including mail, when necessary.
Work closely with teams across departments to understand their data requirements and provide support. Collaborate with IT, finance, and other relevant teams to ensure data accuracy and consistency.
schedules and orders appropriate materials for afore mentioned items.
Design and maintenance of our digital signage program and communications to the Public Works team. Including but not limited to employee highlight, social equity , weather forecasts, snow cameras, UDOT traffic cameras, GIS plow truck info, etc.
Order and maintain office supplies and performs related job duties which may include similar duties as described in the Office Assistant I, II and III job descriptions.
4 years' work experience in an office or administrative setting performing clerical, administrative, and word processing, OR four years education from an accredited educational program with one year work experience in an office or administrative setting performing clerical, administrative, and word processing.

- Skill in operating a variety of office equipment.

Associate degree in related field.
-1 or more years of experience in word processing, spreadsheets and a typing speed of 60 net words per minute or better.

Work is performed primarily in an office.
Frequent exposure to stressful situations while working with contractors and community members.
May require small amounts of travel to and from meetings, trainings, and conferences.

92 Hourly Wage

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