Customer Advocate Specialist I (CAS I) Pediatric Scheduling & Pediatric Referrals

Company: University of Utah
Location: Salt Lake City
Posted on: February 5, 2025

Job Description:

Customer Advocate Specialist I (CAS I) Pediatric Scheduling & Pediatric Referrals

All candidates should make sure to read the following job description and information carefully before applying.

Job Summary

Position Summary:
This is an entry level position that supports one scheduling team and/or one referral rotation. The Customer Advocate Specialist I (CAS I) will learn the essential Electronic Medical Record (EMR) programs and processes required for both patient scheduling (inbound) and referral processing (outbound). Once the CAS I has demonstrated proficiency in basic EMR skills, she/he will be assigned to patient scheduling or referral processing, which will be determined based on mission needs. The CAS I will schedule patients for pediatric subspecialty clinics, triaging patient concerns; or process patient referrals.

The Department offers professional growth and development opportunities, including a defined career ladder.

This position is primarily housed in a call center, separate from clinic locations. Primary job location is 200 S 250 E, Salt Lake City, UT; site rotations are required at Primary Children's Outpatient Services building at 81 N Mario Capecchi Dr, Salt Lake City, UT.

This position is full-time, 40 hours per week. Regular, punctual, and on-site attendance is required.

The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employee, spouse, and dependent children
Flex spending accounts
Free transit on most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities


Additional benefits information is available at https://benefits.utah.edu/

Additional amenities include a free membership to the onsite fitness center with state-of-the-art equipment

Responsibilities
Essential Functions:Patient Scheduling Schedules and registers patients for one scheduling team.
Contacts patients for rescheduling, missed appointments and appointment reminders.
Maintains and utilizes organized work lists, including reminder calls, wait lists, referrals, registration, insurance verification, and filling clinics.
Corresponds with physicians and staff via email, phone, and electronic medical records in a professional and timely manner.
Handles all customer contacts in a timely and efficient manner. Customer contacts include patient scheduling requests, sending provider messages, customer inquiries, complaints and feedback calls.
Complies with Federal and University privacy guidelines, including HIPAA, in entering health information into electronic medical records.
Performs other related scheduling duties as assigned.



Referral Processing Handles inbound calls, electronic and faxed referrals for one referral rotation (each referral rotation includes inbound, outbound and process tasks, and supports 4-5 different specialties.
Performs outbound calls to patient families and referring provider offices in order to gather necessary medical information.
Handles all customer contacts in a timely and efficient manner. Customer contacts include processing/scheduling referrals, sending provider messages, researching customer inquiries, and complaint and feedback calls.
Verifies patient registration by obtaining current patient demographics and insurance information.
Schedules patient appointments related to referrals.
Enters referrals into electronic medical records for tracking and reporting purposes.
Obtains records for upcoming patient appointments.
Performs other related referral duties as assigned.

DisclaimerThis job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.


Comments:Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

The above job description reflects the general physical and mental demands and environmental conditions required to perform the essential functions for this position. Nothing in this job description restricts management's right to assign or reassign duties to this job at any time. The University of Utah Health complies with the Americans with Disabilities Act, as amended and Sections 503 & 504 of the Rehabilitation Act, and extends reasonable accommodations to qualified applicants or employees with disabilities. A qualified applicant must be able to perform the essential functions of the job, with or without a reasonable accommodation.




Minimum Qualifications
Required
Two years of experience in communications, customer service, a related medical field, or equivalency (one year of education can be substituted for two years of related work experience).

Preferred
Experience with Epic and Outlook.

Preferences
Department Preferences: Basic computer skills: familiarity with Microsoft Office and ability to navigate four to eight computer programs simultaneously
Experience with Electronic Medical Record system(s) and medical terminology
Scheduling and phone customer service experience in medical office
One year experience in patient registration, admitting or related work
Typing speed of 40 WPM or more and/or ability to use ten-key by touch
Fluent Spanish speaking skills
Excellent interpersonal and communication skills
Demonstrated ability to work independently



Applicants will be screened according to preference.



Special Instructions


Requisition Number: PRN41117B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday; current shifts include 8:00 am - 4:30 pm; 8:30 am - 5:00 pm; and 8:45 am - 5:15 pm. Schedule will be determined based on call center needs.
Department: 00848 - Pediatric Administration
Location: Other
Pay Rate Range: $18.00 to $23.23
Close Date: 4/30/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/178251




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Keywords: University of Utah, Lehi , Customer Advocate Specialist I (CAS I) Pediatric Scheduling & Pediatric Referrals, Other , Salt Lake City, Utah